Save 8-12% off purchases by comparing vendor quality and pricing

Technology Is Invoice's Best Friend

Technology is Invoice’s Best Friend

Inventory | Order | POS | Restaurant

Hello, again Edge Readers.

I hope today’s blog gets your restaurant business running to the max!

Have you ever watched a restaurant before they open for business with a slew of delivery trucks? (If you haven’t, it’s a little bit messy). A bunch of people needing the attention of the managers and chefs? Well, each of which includes a paper invoice. Invoice management is a big topic in the restaurant business (yesterday, today, and tomorrow, basically always!). Operators want to get rid of the paper and automate the bill-paying process.

What should you be thinking about before you automate this process? What best practices should you put in place?

Easy… This is why PO comes to the rescue! P-what? Purchase order my friend. Good Invoice management should start when creating a Purchase Order (PO) with bids on all products -you can read my earlier blog on buying smart to learn more about bidding on products.

Many times, the manager or chef that receives the goods is not the same person that ordered them, so having a PO on a clipboard or tablet by the back door or in a wall, you decide where is better, it actually helps with receiving.

Purchase Orders and Invoices

But, nowadays, technology is a big part of us and now you can have all of your invoices automatically (yes!) import into your inventory software. No more manual importing or coding invoices. ALSO, did you know that automation can lead to increased costs?

Included in your automation should be PO to invoice discrepancy reporting!

Your discrepancy report should include the following information:

• Price change from bid to PO
• Catchweight adjustments
• Items shorted
• Replacement items
• Invoice number

And the best way for best practice when automating this process is…

1. Create PO’s whenever possible that include bid price.
2. Continue to check and sign all paper invoices.
3. Verify paper or scanned copy of paper invoice against accounting software before paying the invoice.

And voilà!

If you want more information or simply just want to improve your restaurant management software, you can simply go to the link below and you can have a FREE demo with DiningEdge!
https://diningedge.net/contact-us/

See you at another EdgeBlog!

Avatar

Author: Daniella

Daniella, the Marketing Director at DiningEdge. I am experienced & skilled in Marketing, Photography, Customer Satisfaction, and Graphic Design. Take your business to another level with DET and save a lot of money & time. Contact me to get started with your free demo.

Popular posts like this

Rebate

How to Drive More Revenue with Rebates Management?

Did you know that you can use rebates to boost sales? Be nice to your current customers and possibly future...
Read More
Restaurant

How Restaurant Inventory Management Software Can Help Streamline Your Business?

If you are the kind of owner who thinks that having an inventory management system is not necessary for your...
Read More
Management Software

Is Food Inventory Management Software Really Helpful for Your Food Service Industry?

Management software for foodservice industries is essential to your business success! Owners and managers are always surrounded by managing 24/7...
Read More
Restaurant

How Can You Reduce Costs and Increase in Your Restaurant Income?

If you want to increase your income in the food service industry, you cannot rely on the numbers you keep...
Read More
Restaurant

How Can You Reduce Costs & Increase Your Restaurant Bottom Line?

So you start your business, everything is going well, a lot of customers are coming to your place (I congratulate...
Read More

Leave a Reply

Let DiningEdge show you what can do you for you for FREE!

No Obligation – Free Demo